Academic Standing

This section will help you:

  • Understand your grade report decision.
  • Understand the academic standards of the Faculty in relation to the academic standards of your program.
  • Be able to evaluate your progress and receive guidance toward the appropriate course of action.
  • Receive tips and strategies to improve your academic standing and student experience.

Final grade reports

  • You receive a final online grade report at the end of each Fall/Winter and Summer academic session for which you registered.
  • Your online grade report contains a summary for each session as you progress through your degree program. It reflects your academic standing to continue your studies or to graduate according to the academic standards of your faculty and degree program.
  • To view your online grade report, obtain a list of your courses and grades or to view your transcript, go to York’s Current Students website and see the heading “Courses and Enrolment.” You will be required to log in using your York username and password.
  • The Understanding Your Grade Report presentation will help you make the connection between your grade report and the academic standards by which you are assessed.

University and Faculty standards

York University and the Faculty of Liberal Arts & Professional Studies (LA&PS) require a minimum academic standard (grade proficiency) for granting bachelor and honours undergraduate degrees:

  • 120 credit honours degree requires a minimum cumulative grade point average of 5.0 (C+).
  • 90 credit bachelor degree requires a minimum cumulative grade point average of 4.0 (C).
  • These are the university minimum GPA requirements. Some programs have different GPA requirements. Make sure you are familiar with the requirements for your specific program.

Types of Academic Decisions

1. Eligible to graduate

Congratulations to all graduating students. For information about your convocation ceremony and how to obtain your diploma, please visit the York Convocation website.

Honours academic excellence
Upon graduation, students with high grade point averages are recognized for academic excellence by the Faculty.

• Summa cum laude: 8.0 or above cumulative grade point average.
• Magna cum laude: 7.8 – 7.99 cumulative grade point average.
• Cum laude: 7.5 – 7.79 cumulative grade point average.
• Dean’s Honour Roll: 7.0 cumulative grade point average.

Your transcript
• Your transcript will reflect your entire academic record, including your graduation status.

Your diploma
• Your diploma will include the following information:
York University
Your degree type (Honours or Bachelor)
Your full name as it appears on the student information system

Career advice for graduating students
The York Career Centre offers information, resources and advice on developing your skills and experiences, continuing your education and searching for employment after graduation. Visit the Career Centre’s website for more information.

York Alumni
• York looks forward to your support as an active alumn. Join specific alumni chapters, communicate with other York alumni or take advantage of exclusive alumni offers. Visit the Alumni website to see how you can remain involved at York after graduation.

Education is lifelong learning
• The Faculty of Graduate Studies is dedicated to enhancing the academic and professional experiences of York’s graduate students. Visit their website for information on graduate programs.
• As one of the world’s leading business schools. Schulich offers you the chance to expand your education in one of their Masters, graduate diplomas or Executive Education programs. Visit their website for more information.
• The School of Continuing Studies allows you to pursue areas of professional or personal interest or to enhance your professional qualifications. The school offers a broad spectrum of courses, many of which are focused on areas of industry not traditionally served by the academic community. Visit their website for more information.

2. Sessional Academic Achievement

• As a continuing student in an undergraduate degree, your progress will be evaluated at the end of each academic session.

• LA&PS’ Sessional Academic Achievement List recognizes students’ outstanding achievement for the academic session. This notation will appear on your transcript in recognition of:
a) Completing 12 to 17 credits in a given session with a sessional grade point average of 8.0 or higher.
b) Completing 18 or more credits in a given session with a sessional grade point average of 7.5 or higher.

3. May Continue in Honours

Honours standing
• York’s minimum academic standing for honours is a cumulative grade point average of 5.0 (C+). If you are maintaining a 5.0 cumulative average, you are eligible to proceed in honours. With honours standing, you may choose to proceed with a 120 credits degree or opt to complete a 90-credit degree with the option to graduate and complete your honours degree at a later time.
• Some Honours programs may also require minimum grades in specific major courses or a major grade point average. Your grade report will reflect whether you have met the minimum average to proceed or continue in honours.

Honours standing opportunities
• Maintaining and exceeding the minimum standing for honours will provide you with important opportunities. If your goal is graduate school, an honours degree is required for entry to most graduate programs in Canada. Honours standing is normally the minimum requirement to enter professional programs such as Business, Education, Law, Medicine and Social Work.
• Honours standing provides you with the opportunity to specialize or take a double major or major/minor combination. Please note that certain degree programs at York are offered only as 120 credit Honours degrees.

International opportunities
• You will have further opportunities as an honours student of becoming specialized in a discipline or field of study. A specialization is also normally required for professional programs that lead to accreditation.
• Your honours standing will open opportunities for international studies whether you choose an iBA program or wish to study abroad on an exchange program.

4. Honours Progression (GPA Below Requirement for Honours)

What does honours progression mean?
• Honours progression is the term used by the University and the Faculty which permits students in approved programs to continue in their honours program even though they have not met the minimum University honours standard of 5.0 cumulative grade point average.
• Honours progression has set criteria that students must fulfill as they progress through each year level of study in order to maintain honours standing.
• Although you do not currently meet the minimum requirement for Honours, the Faculty will give you the opportunity to continue in your honours program providing you meet the criteria for Honours Progression.

How is honours progression determined?
• Year level is determined by the number of earned (passed) credits (see below: Honours progression by year level).
• Minimum cumulative grade point average is the minimum required average of your grades received for passed and failed York courses.
What determines earned (passed) credits?
• York credits passed + transfer credits granted + credits granted on a Letter of Permission.

Honours progression by year level
While on Honours Progression, your year level will have a corresponding minimum cumulative grade point average that you are required to meet to be remain eligible to continue in your honours program.

Year 1 0-23 earned credits Minimum GPA 4.0
Year 2 24-53 earned credits Minimum GPA 4.25
Year 3 54-83 earned credits Minimum GPA 4.80
Year 4 84+ earned credits Minimum GPA 5.0

Options if honours progression requirements not met
• If you fall below the minimum honours progression standards, you will automatically be placed in a bachelor 90 credit degree in the same major area of study (if applicable).
• If you were in an honours only program, you will be required to change your degree or major to a BA bachelor program for which you are eligible.
• If you have 84 passed credits or more but less than 120 credits, you may petition for an honours waiver. Academic Petition information is available on-line.

5. May Proceed in Bachelor Program

Bachelor degree – 90 credits
• The Faculty standard for a BA Bachelor Degree to proceed in good standing and graduate is a minimum cumulative grade point average of 4.0.
• The Faculty standard for a BAS, BHRM or BDEM Bachelor degree to proceed in good standing is a minimum cumulative grade point average of 5.0. To graduate with a BAS, BHRM or BDEM Bachelor degree requires a minimum cumulative and major grade point average of 5.0.
• If you have less than the minimum standard cumulative average for the BA, BAS, BHRM or BDEM, you will be proceeding in the 90 credit bachelor degree on warning.

When can I return to honours?
• You will be eligible to return to honours once you reach the minimum grade point average according to the Honours Progression requirement or once you attain a 5.0 cumulative grade point average by the time you complete 90 passed credits.

6. Program Warning BAS, BHRM and BDEM


What is program warning?

• Program warning is a guideline by which students with less than 90 credits who do not meet the required minimum cumulative grade point average of 5.0, may proceed in either the BAS or BHRM programs.
• Now that you are proceeding on program warning, you will be eligible for the bachelor (90 credit) program only. You will automatically be placed in this bachelor program.
• In future academic sessions, you must meet the program warning conditions as described to be eligible to remain in your program as a BAS or BHRM student.

Program warning conditions
• As a student on program warning, you must raise your cumulative grade point average to at least 5.0 within the next 24 credits taken.
• At no time may the cumulative grade point average fall below 2.5 upon completion of at least 24 York credits.

What happens once I raise my GPA?
• The warning will be removed once you have raised your grade point average back up to a minimum of 5.0.
• With a 5.0 cumulative grade point average, you will be eligible for Honours once again. BHRM students will automatically be placed in Honours. BAS students may submit a change of major request to declare their chosen BAS Honours stream.

What happens if I do not raise my GPA?
• You will be ineligible to continue in the BAS or BHRM program if you do not raise your cumulative grade point average to the minimum 5.0 in the session you complete your 24th credit on warning and prior to completing 90 passed credits.
• Your enrolment access will be blocked for future sessions.
• You will be required to change your degree to a BA program for which you qualify before you can proceed with your studies.
• At no time may your cumulative GPA fall below 2.5 on completion of at least 24 York credits.

7. Academic Warning

What is Academic Warning?
• Academic Warning is a guideline by which students with less than 90 credits and less than the required minimum cumulative grade point average of 4.0 may proceed in the BA program.
• As a student placed on academic warning, you have the opportunity to:
– Learn from your past experience
– Evaluate your academic progress
– Determine factors (e.g. courses or areas) that contributed to poor academic performance
– Take action (e.g. change programs, seek academic help) to remedy the situation prior to the start of your next academic session.

What happens when I am placed on academic warning?
• You are eligible to proceed in the BA bachelor (90 credit) program only.
• You will automatically be placed in the bachelor program.
• You will be required to meet the Academic Warning conditions below to remain eligible to proceed in the BA program.

Academic warning conditions
• As a student proceeding on academic warning, you must achieve a cumulative grade point average of at least 4.0 within the next 24 credits taken
OR
• You must earn a sessional grade point average of at least 5.0 in the session in which that 24th credit is taken,
AND
• You must maintain the minimum 5.0 GPA in each subsequent session until the cumulative grade point average reaches 4.0

If your cumulative grade point average on at least 24 York credits is below 2.5, you will be required to withdraw for twelve months.

What happens if I do not meet the academic warning conditions?
• If your cumulative grade point average on at least 24 York credits is below 2.5, you will be required to withdraw from York University for 12 months.
OR
• If you do not meet the academic warning conditions, you will be required to withdraw from York University for 12 months.

Is it possible for me to return to honours?
• You will be eligible to return to honours once you reach the minimum grade point average according to the Honours Progression requirement or attain a 5.0 cumulative grade point average by the time you complete 90 passed credits.

8. Required to withdraw

What does required to withdraw mean?
• It means that your academic record shows marked weakness and you are required to withdraw from your studies for 12 months.
• This is your opportunity to identify any problems that may have contributed to your inability to perform up to your potential and to reflect on your reasons for pursuing a university education.
• Consider making changes to your program and in the future pursue a program that draws on your strengths.
• Take action to remedy your situation prior to returning to your studies.

You have been required to withdraw for one of the following reasons:
Grade point average below 2.5: Your cumulative grade point average on at least 24 credits is below 2.5 and you must withdraw for twelve months.
OR
Grade point average is below 4.0 and equal to or greater than 2.5: You were previously on academic warning with a cumulative grade point average below 4.0 and did not satisfy the academic warning conditions as specified and are now required to withdraw for 12 months.

What happens now that I have been required to withdraw?
Required to withdraw at the end of the Fall/Winter session means that:
• Future enrolment access will be blocked.
• Upon return to your studies, you will be proceeding on debarment warning.
• If you are taking summer courses, these will not change your previous fall/winter academic decision.
• Summer courses will become part of the credits taken on debarment warning.

Required to withdraw at the end on the Summer session means:
• Future enrolment access will be blocked.
• If you are enrolled for the following Fall/Winter session, you will be de-enrolled. If you have already paid your tuition fees, your student account will be credited.

What are my options now?
Option 1:
Take the requisite year off to resolve any circumstances that affected your ability to academically achieve.
• Financial difficulties – Take the time to work in an effort to support your future education.
• Personal conflicts – Take the time to resolve your personal problems. Consider seeking help from professionals. Work towards finding the balance you need to maintain a healthy lifestyle between family, work and your education.
• Academic goals – Make sure your program is the right fit for you. Review your academic strengths and weaknesses. Think about your academic plans in relation to the University’s academic curriculum.

Option 2:
If you have resolved the issues that contributed to your poor academic performance and feel you are now able to succeed in your studies, you may petition for a “waiver of the academic standing regulation”. Academic Petition information is available on-line.

Next steps
Option 1:
• You will sit out the requisite year and may return to your studies in the session immediately following this period.
• To return to your studies, you must submit a request to reactivate your record providing you have not attended another post-secondary institution. No transfer credit will be considered for post-secondary studies outside York during the requisite withdrawal period.
• Upon return to York, you may be required to change your program of study to a program for which you qualify.

Option 2:
• Meet with an academic advisor before submitting your petition to the Center for Student Success.
• Your enrolment will remain blocked until the petition has been granted.
• You may be required to change your degree or major to a BA bachelor program for which you qualify.
• When granting a waiver of the academic standing, the Faculty Petitions Committee may impose restrictions or conditions by which you must abide.
• If your petition is granted, you will be proceeding on Debarment Warning.

Option 3:
• You may choose to apply for the Fundamentals of Learning program. For details, please click here.

Can I meet with an academic advisor?
• It is important that you to take the appropriate action as outlined in either option 1 or 2 prior to making an advising appointment.
• Advisors cannot alter the academic decision nor can they waive the academic standard of the Faculty.
• You are encouraged to meet with an academic advisor prior to resuming your studies once your petition has been granted or upon returning to your studies after the requisite period has passed.

9. Debarment Warning / Probation

What does Debarment Warning mean?
• Students on debarment warning have at one time been required to withdraw from a Faculty at York University or elsewhere and are proceeding with their studies on debarment warning
OR
• were debarred and are resuming their studies on academic probation and are required to follow the conditions governing debarment warning.

What should I do now?
• You will remain on debarment warning and must continue to fulfill the debarment warning conditions until the point of convocation regardless of your academic standing.
• If you have been placed on Debarment Warning, you have an opportunity to evaluate and learn from your past performance, determine causes or areas where improvement is needed, consider making changes to your program and take corrective measures to improve your standing.

What are the debarment warning conditions?
• Students proceeding on debarment warning must achieve a cumulative grade point average of at least 4.0 within the next 24 credits taken
OR
• earn a sessional grade point average of at least 5.0 in the session in which the 24th credit is taken and in each subsequent session until the cumulative average reaches 4.0
AND
• once the 4.0 cumulative grade point average is attained, maintain the minimum 4.0 average.

10. Debarred for Two Years

What does debarred for two years mean?
• As a student you failed to meet the debarment warning conditions as outlined by the Faculty and are debarred from the University.
• Students who take courses at another post-secondary institution during the debarment period will not be eligible for transfer credit upon re-admission to York.

Debarred at the end of the Fall/Winter session:
• Future enrolment access will be blocked.
• Summer courses will not change your academic decision.

Debarred at the end on the Summer Session:
• Future enrolment access will be blocked.
• If you are enrolled for the following Fall/Winter session you will be de-enrolled.

What are my options?
Option 1:
• Take the requisite two years off to resolve any circumstances that affected your ability to achieve academically.
• Financial difficulties – Take the time to work in an effort to support your future education.
• Personal conflicts – Take the time to resolve your personal problems. Consider seeking help from professionals. Work towards finding the balance you need to maintain a healthy lifestyle between family, work and your education.
• Academic goals – Are you in the right program? Review your academic strengths and weaknesses. Think about your academic plans in relation to the University’s academic curriculum.

Option 2:
If you have resolved the issues that contributed to your poor academic performance and feel you are now able to succeed in your studies, you may petition for a “waiver of the academic standing regulation”. Academic Petition information is available on-line.

Next steps
Option 1:
• You will sit out the requisite two years.
• To return to your studies, you must submit an application for re-admission to the University.

Option 2:
• Meet with an academic advisor before submitting your petition to the Center for Student Success.
• Your enrolment will remain blocked until the petition has been granted.
• You may be required to change your degree or major to a BA bachelor program for which you qualify.
• The Faculty Petitions Committee when granting a waiver of the academic standing may impose restrictions or conditions by which you must abide.
• If your petition is granted, you will be placed on academic probation and will proceed on Debarment Warning.

Can I meet with an academic advisor?
• It is important that you to take the appropriate action as outlined in options 1 or 2 prior to making an advising appointment.
• Advisors cannot alter the academic decision nor can they waive the academic standard of the Faculty.
• You are encouraged to meet with an academic advisor prior to resuming your studies either once your petition has been granted or following readmission to the university.

11. Limited Additional Credits

What does “Limited Additional Credits” mean?
• You are in a bachelor degree program and have completed at least 90 earned credits, but you have not met the minimum cumulative grade point averages required for graduation.
• For the BA program, the minimum cumulative grade point average for graduation is 4.0.
• For BAS and BHRM programs, the minimum cumulative and major grade point average for graduation is 5.0.
• The Faculty is granting you a final opportunity to raise your academic standing for graduation. You are responsible for taking the appropriate action in order to meet the limited additional credit conditions (see below).

Limited Additional Credits condition
• Students in a Bachelors program who have successfully completed (passed) 90 credits in accordance with Faculty and program requirements, but whose grade point average is below the required minimum for graduation, will be allowed a maximum of 12 attempted credits beyond the 90 passed credits. This gives students an opportunity to raise their cumulative grade point averages to qualify for graduation.
• New courses, repeated courses, passed courses and failed courses will count towards the total maximum number of attempted credits. These courses must be taken at York University.

What if I fail to raise my GPA within the limited additional credits?
• If you have attempted 12 credits beyond the 90 passed credits and fail to attain the minimum required cumulative grade point average for graduation, you will be not be able to continue your studies at York University. You should meet with an academic advisor to discuss your options.

12. May Not Continue or Ineligible to Graduate

What does ineligible to continue or graduate mean?
• There are a number of reasons why students are ineligible to continue their studies or graduate. In each case, the main reason is a result of not meeting the minimum academic standing for their degree program.

Examples:
• BAS and BHRM students failed to meet program warning conditions and must change their degree from Honours to bachelor in order to be eligible to continue with their studies.
• BSW students who failed to maintain Honours progression standards must change their degree to be eligible to continue with their studies.
• Students who failed to meet the minimum cumulative grade point average upon completion of 90 or 120 credits are ineligible to continue or graduate.

What are my options?
• If you are a student with less than 90 passed credits and were in BAS, BHRM or BSW, you must change your degree to a BA bachelor program to be eligible to continue with your studies.
• To change your degree, go to York’s Current Students website under the heading “Academic Resources”.
• If you are a student with 90 passed credits or 120 passed credits, your only option to proceed is by being granted a petition. Meet with an academic advisor before submitting your petition.

Can I meet with an academic advisor?
• If you have identified an error in your grade report, please speak to an academic advisor as soon as possible.
• Advisors cannot alter the academic decision nor can they waive the academic standard of the Faculty.
• If you choose to petition, you are encouraged to meet with an academic advisor once your petition has been granted.


Strategies & Tips

Strategies to Improve Your Standing

Obtain balance in your life
Take personal circumstances into consideration
• Are you working more than 20 hours a week?
• Do you have family commitments?
• Do you have personal commitments (e.g. volunteer work, sports, etc.)?

Adjust your priorities
• Priorities may shift as you progress through your studies. Adjust your course load to a level that will provide you with the best opportunity to excel. This is especially important if you are below the academic standards for your program.

Ask for help
• Consider seeking assistance from professionals when you encounter personal difficulties. Make an appointment with York’s Counselling & Disability Services to receive the support you need.

Strategies to improve your grades
Plan ahead
• Use the on-line GPA calculator to predict the grades you will need to achieve in order to improve your standing in the next courses that you take.

Consider repeating a course once
• Please visit this page for information on York legislation for repeating courses. Repeating courses may not be a good option for students attempting to gain entry to programs such as Law, Medicine or graduate school.

Consider submitting a petition
• If you had an extenuating circumstance that affected your academic performance and you wish to have consideration for late withdrawal from a course, consider submitting an academic petition.
• If you did not write a final examination due to extenuating circumstances and wish to have the opportunity to write the final examination, consider submitting an academic petition for deferred standing.
• Meet with an academic advisor before submitting your petition.

Strategies to improve learning skills
• Visit the Learning Skills Services website for skills-building (e.g. exam prep, note taking, time management) opportunities available online and through workshops. There are also online tutorials, resources and brochures available on this website.

Strategies to improve writing
• Seek the services of the Writing Department, which offers drop in assistance, on-line resources, ESL support and much more. Visit the Writing Department’s website for more information.
• Check out the Library resources for assistance on preparing a great essay, research paper or thesis. Please visit the Library’s website to find out more about the Internet tools, learning commons, tutorials and guides available.

Strategies for financial success
• Need to work less and study more? Consider applying for financial assistance, bursary or scholarship funds through Student Financial Services. Please complete your student financial profile before applying for bursaries or Work Study positions on campus. Please refer to the Student Financial Services website for more information.

Tips for Success

Things to consider as you progress through your degree
As a first year student:
• Take courses in more that one area of interest.
• Learn how and where to access student resources.
• Begin your research for entry requirements for programs such as education, law, business and social work.
• Get involved in activities offered through the Faculty and your college.

Second year:
• Now that you have experienced a broad range of courses, explore your options for specialization or branching out to more than one area of study.
• Think about studying abroad and look into the different options available and their application requirements.
• Look for more ways to get involved and volunteer at York.

Third and fourth years:
• Begin preparation for courses that require major research papers or thesis.
• Take the opportunity to study abroad.
• Begin conversations with your professors to secure reference support for graduate school or employment.
• Prepare your application for graduate school.
• Understand your grade report decision.

Get to Know Your Professor
• Take the time to talk to your professors.
• Find out your instructor’s office hours and meet with them before or after class or for coffee.
• Most graduate program applications require reference letters from one or more professors, so it is a good idea to approach them early.

Be proactive
• Don’t wait until a deadline has arrived to take action. If you’re having difficulty in your academic or personal life, take immediate action or seek assistance.
• Keep an eye on the published course drop deadlines. Evaluate your performance and take appropriate action prior to the drop deadline rather than remain in a course that will adversely affect your academic standing.

Options after the drop deadline date has passed
• You may repeat a pass or failed course once.
• If you had extenuating circumstances you may petition for late withdrawal.
• If you were unable to write the final exam or complete term work, you may request deferred standing.
• Academic Petition information is available on-line.

Unsure of what to do or how to proceed?
Seek advice through Student Academic Advising Services, located at 103 Central Square.