Internal Awards Opportunities

LA&PS Research Cost Fund

LA&PS research cost fund - application form

The Fall window is between Nov 1, 2019 and mid-January, 2020. Students may submit an application at any time during this window for research that they plan to conduct between  December and April  Applications will be evaluated and approved on a rolling basis.

The Spring window is between March 1 to mid- April_. Students may submit an applications at any time during this window for research that they plan to conduct between May and November.  Applications will be evaluated and approved on a rolling basis.

Value: up to $1600; two application opportunities annually, Fall and Spring

Eligibility: This fund assists with the costs directly connected to research undertaken by registered full-time LA&PS-based graduate students who are not currently and have not previously been members of CUPE 3903. The fund is intended to provide a parallel fund for graduate students who are not eligible for the FGS-administered Research Cost Fund (for which current or past CUPE membership is an eligibility requirement) Students who receive the FGS administered Research Cost Fund are not eligible for the LA&PS Research Cost Fund.

Eligible expenses

  • Student travel and/or accommodation necessary for research;
  • Incentive payments or token gifts to research participants—where an incentive is deemed necessary, a $5 to $10 gift certificate is recommended for survey and interview respondents;
  • Materials, supplies, photocopying and other services essential to the research; and,
  • Disability accommodation costs for participants (e.g., accessible transportation, interpreters, note takers)
  • Allocated funds are provided to successful applicants by reimbursement after eligible expenses are incurred and original, detailed receipts are provided (including incentives payments).
  • Reimbursement claims must match the budget line items approved by the Committee.

Ineligible expenses

  • Books;
  • Conference costs;
  • Subsistence costs;
  • Tuition and related fees;
  • Equipment and services considered a normal student expense including the cost of researcher's intra-city transportation within the GTA (e.g., city taxis, TTC); and/or,
  • Services deemed essential without a quote from a certified professional.

Graduate program responsibilities

This award is adjudicated by the Faculty of Liberal Arts and Professional Studies and follows the same adjudication process as the FGS -administered research cost fund.

Graduate students are responsible for insuring their research proposals and that their student risk assessment forms  are on file for traveling abroad.

Graduate program offices must submit the following to Lindsay Gonder, Graduate Manager,

Application process

The applicant completes, prints and signs the online application form. You are required to print this application form immediately upon completion of the online portion. Ensure you are able to print before beginning the application. This application cannot be saved for access at a later time. You will be sent an email confirmation after submission of the online portion of the application. The following elements are required to complete the on–line portion of the application:

  • Personal information, including your student number and program details;
  • Information regarding destination and duration of research travel;
  • Information regarding previous applications to the RCF;
  • Detailed research budget; and,
  • Information on additional sources of funding.

The applicant submits the printed application form to the relevant graduate program office, with:

  • A one–page (250–word maximum) description of the thesis/dissertation project; and,
  • A supervisor’s statement/letter of support from their principal supervisor (may be written on actual application form or on separate page).

Allocation process

After the Committee determines allocations, all applicants are notified by email of the committee’s decision(s). Successful applicants receive notification of the maximum value of the allocation, the budget line items approved for reimbursement and the process for filing claims for reimbursement

Lindsay Gonder, Graduate Manager,
Office of the Dean, Faculty of Liberal Arts & Professional Studies York University
416.736.2100 x 44548

Graduate and post-doctoral research events fund

Graduate and post-doctoral research events fund - application form

Deadline: rolling
Value: up to $5,000 per year

Eligibility: LA&PS-based graduate students, post doctoral fellows who plan to organize a scholarly conference or workshop at York University are invited to apply to the Graduate Research Events Fund. This fund supports events that engage LA&PS community members in fruitful exchanges with other members of the York community, scholars and students from outside of York, or individuals and organizations that form part of the University's neighbouring communities.  This fund is intended to serve research-related events held at York. Post doctoral fellows must be applying for an event that occurs within the period of their fellowship.

LA&PS graduate student travel grant for dissemination

LA&PS graduate student travel grant for dissemination - application form

Deadlines: August 1, November 1, March 1
Value: up to $1,000

LA&PS offers this grant to offset costs associated with the public dissemination of research, scholarship, or creativity undertaken by LA&PS-based graduate students and Post-Doctoral Fellows

Eligibility: Full-time or Part-time LA&PS-based graduate students, post-doctoral fellows (who must be applying for an event that occurs within the period of their fellowship).

Applications must be submitted in advance of the presentation and includes a budget, paper abstract or summary, confirmation of conference acceptance (paper or poster presentation) and confirmation from supervisor that the conference is an important part of the student or PDFs professional development.

LA&PS graduate student support for publications

LA&PS graduate student support for publications - application form

Deadlines: Rolling Deadline

Value: up to $1,000

Eligibility: LA&PS offers this grant to offset costs associated with the public dissemination of research publications scholarship or creativity un undertaken by LA&PS-based graduate students and Post-Doctoral Fellow and may include indexing costs for books, open access fees for scholarly articles.

LA&PS Dissertation Fieldwork Fellowship

The fellowship is intended to provide funding support to doctoral students who need to complete fieldwork or other research in support of their dissertations which makes it impossible for them to take up a TA position during the academic year. This will include traditional fieldwork conducted abroad or within Canada, it may include ethnographic research or participant observation and it can also include extended archival research.  The Dissertation Fieldwork Fellowship supports up to a one year leave from holding a tutorial assistant position by replacing the value with fieldwork fellowship funding.

As a doctoral student in a LA&PS-based graduate program, the fellowship will allow you to fully engage in your research and finish your dissertation in a timely manner without foregoing the basic funding package.

Value and Duration

The fellowship is intended to support graduate students with the same amount of funding they were to receive pending their availability to take up a TA position.

The Fieldwork Fellowship replaces the following portions of your funding package: the grant-in-aid, the graduate financial assistance and tutorial wages. The dissertation fieldwork fellowship amounts are as follows:

Domestic International
Dissertation Fieldwork Fellowship $18,488 3 installments of $6162.67 fall, winter, summer: Dissertation Fieldwork Fellowship $27,264 installments of $9,088, fall, winter, summer:
York Doctoral Fellowship $5,403 same York Doctoral Fellowship $8,467 Same
Total $23 891   Total 35,332  


  • Students applying to the fund with the intention to leave on fieldwork must communicate their plans to their graduate program director
  • Applicants can apply in years two or three of their doctoral programs.
  • Applicants cannot hold both a TA’ship and the fellowship in the same academic year
  • Applicants must have completed all course work, passed all qualifying examinations, and have submitted their dissertation proposals to the Faculty of Graduate Studies(*FGS) and, if required, to the Office of Research Ethics
  • Fieldwork must be conducted no later than the fourth year of study; applications for fieldwork to be conducted in years five or six will not be considered
  • graduate students will receive installments of the fellowship in their student account at the beginning of the Fall, Winter and Summer terms
  • Upon completion of the fellowship, students will again be eligible to take up TA positions within the Faculty of Liberal Arts and Professional Studies
  • Students who hold a Canadian graduate scholarship or other large scholarship designed to fund field work are not eligible

Application Requirements

  • Students will fill out an application form available here LA&PS Dissertation Fieldwork Fellowship Application
  • Students will provide up to two pages describing your research project including a timeline for the research, travel dates, site location*please see guidance regarding COVID- 19 below*
  • Students must upload their proposal, confirmation of FGS and Ethics approvals, risk assessment if required by FGS, and two statements, one from their supervisor and one from a committee member. Statements should address whether the student is in good academic standing; the student’s ability to carry out the activities proposed in the proposal; the merit of the intended dissertation.
  • Please note: students who have not yet submitted their proposals, research ethics and risk assessment documentation to FGS may still apply, but the statements of support must confirm expected timing of receipt of proposals and should speak to the work students have conducted thus far. The adjudication committee may contact your Graduate Program Director for feedback on your application
  • No funds will be deposited in student accounts until FGS approvals have been received, please plan accordingly before applying to this fund
  • Up to 20 Fieldwork Fellowships will be available in each academic year, the deadline to apply for a Dissertation Fieldwork Fellowship in the 2020/2021 academic year is

Additional Information upon receipt of a successful fellowship application

(Benefits, Terms, Union Status, COVID-19 Considerations)

For the duration of the fellowship, students shall:

1) retain their placement status within the CUPE 3903 priority pool;

a) this should not be understood to extend a Participant’s years of doctoral funding or priority pool status

2) accrue applicable prior experience at the rate of .67 for the one-year duration of the fellowship; and

3) retain their entitlement to health and dental benefits on the same terms as graduate students actively engaged in TA work.

Guidance regarding COVID-19: In response to the declaration of a pandemic by the World Health Organization (WHO), on March 18, 2020 York University moved to a required services model. In this exceptional circumstance, the Faculty recognizes that requirements for physical distancing, travel availability and site access may restrict the capacity of student to conduct their fieldwork. Applicants whose fieldwork has been negatively affected by the COVID-19 pandemic should provide a brief (max 500 words) statement explaining how they intend to complete their fieldwork while COVID-19 restrictions are in place. The statement must be approved by their PhD supervisor and signed off by their Graduate Program Director. In preparing this statement, applicants are encouraged to consult the detailed guidance on research services, travel restrictions, and research work is provided by the office of the Vice-President, Research and Innovation and the faculty of graduate studies policies. Applicants are further encouraged to consult the University’s COVID-19 community information website for regular updates as well as federal and provincial guidelines. In cases where applicants must delay their fieldwork, they can retain the fellowship up until 2021, given the start period of the first fellowship installment begins at the start of a semester: (fall-September 1) (winter-January 1st) (summer-May1st)